OUTLOOK ARCHIVE HOW TO
OUTLOOK ARCHIVE ARCHIVE
OUTLOOK ARCHIVE WINDOWS

OUTLOOK ARCHIVE ARCHIVE

This means the archive can never run out of space.Īdministrators have most of the control with Online Archive and so the options available vary in each organization. When the users mailbox size limit is reached, additional space is automatically allocated to the archive. Office 365 customers have the interesting ‘auto-expanding archive’ option. Users can archive messages themselves or move messages back from the archive. These policies can automatically move older messages to the archive storage. The Archive Mailbox can be searched just like the main mailbox.Īdmins can setup retention/archive policies for their business. It creates a separate Archive mailbox that works alongside the main mailbox. Also newer Exchange Server setups Exchange Server 2019, 2016, 20 (SP2 and later).

OUTLOOK ARCHIVE WINDOWS

Manually moving Outlook messages to ArchiveĪrchive in Outlook 365 and Outlook 2016/2019 for Windows Online ArchiveĮxchange Online Archiving is an advanced service for some Office 365 Enterprise plans. Move, Quick Steps and Rules can be used to move messages from your Inbox (or other folder) to the Archive folder. While there are some special Archive features, the main advantage of Archive is that all the usual Outlook features can be used to move messages. It’s just another folder that you can use to organize emails. There’s nothing special about the Outlook Archive folder. It’s counted as part of your mailbox storage quota. The folder is usually synced automatically with the main/cloud server and available on any connected device. Modern Archive keeps messages in the same mailbox and local Outlook PST/OST data file. Starting with Archive in Microsoft Outlook For POP/IMAP accounts you can create an Archive folder and use it the same way. On Exchange Server, /Office 365 hosted mailboxes, Archive is a default folder much like Inbox and Sent Items. Advice for one doesn’t apply to the other. Even Microsoft, at times, uses the term ‘Archive’ when they are talking about ‘AutoArchive’.ĭespite the similar names and intentions of the two features, Archive and AutoArchive are quite different. Plenty of well-meaning advice mixing up the older AutoArchive with the newer and simpler Archive feature. There’s a lot of confusion online about Outlook archiving features. Others let messages accumulate in the Inbox where they can be searched easily and don’t use Archive at all. Some people like to have a ‘clean’ Inbox with completed messages moved to other folder. Whether you use Archive depends on how you like to arrange your Inbox. A long-standing Outlook feature but effectively replaced in Outlook 2016 by Archive.AutoArchive moves messages to a separate Outlook data file (PST).Controlled by Administrators for some Office 365 hosted plans.Online Archive is a special feature for some Office 365 enterprise plans.

For Outlook 365, Outlook 2019 and Outlook 2016.

Archive is a separate folder in your mailbox.It does that in two crucially different ways.

OUTLOOK ARCHIVE HOW TO

We’ll explain the difference, how to use Archive and why to avoid AutoArchive.Įach form of Archive sets aside older messages or emails you’ve finished with. Outlook has three features called ‘Archive’ with the newer versions (Archive and Online Archive) much better than older ‘AutoArchive’.

Outlook archive